It’s important that board members take part in the voting process on important issues, regardless of their physical location. Online voting is becoming more popular among boards. To be successful, you need the right procedures and rules for electronic meetings.

Traditional voting procedures involve showing hands or saying ‘yes’ or ‘no in the room during a meeting or via videoconference, by phone or through a written agreement that is unanimous. Many companies use board management software to facilitate electronic voting and to ensure high security. The voting via email isn’t secure and it is difficult to get your board members to respond in a timely manner.

To allow your board members to participate in your voting remotely, they must be able to do this at a time which does not conflict with their other duties and commitments. You can also permit your board members to use their personal devices to vote provided you have the appropriate technology in place.

Use a board portal with encryption to secure sensitive data. Also, you should utilize a platform that provides participants with the ability to control who can view their votes as well as who is able to see other members’ votes. This reduces the risk of inappropriate or malicious behaviour by individuals who are not part of your organisation.

https://www.boardmanagementsolution.info/best-practices-in-planning-effective-meetings